The role
We are looking for a Senior Executive Assistant to support the CEO of a growing logistics company. As the business expands, we need an experienced professional with at least six years supporting a CEO, founder, or business owner in a fast-paced environment.
Calendar and inbox work is part of the job. Most of it is owning projects and keeping things moving while the CEO is somewhere else, which means you must be comfortable making calls without checking first.
What you will do
- Work with the CEO on daily priorities and the longer projects behind them.
- Keep several projects moving at once, even when deadlines overlap.
- Take tasks from start to finish without someone checking your progress in the middle.
- Run HubSpot and keep the data accurate and organized so the CRM is worth opening.
- Chase sales follow-ups and keep operational workflows from stalling.
- Fix processes that waste time, using AI tools when they can automate part of the work.
- Handle communication with internal teams and outside partners on the CEO’s behalf.
- Keep the business organized, including the things nobody assigned to anyone.
What we are looking for
- Six or more years supporting a CEO, founder, or business owner.
- Experience in a fast-growing environment where priorities changed often.
- Real, hands-on HubSpot experience.
- Nice to have: you already use ChatGPT, Claude, Gemini, or a similar AI tool in your daily work.
- Strong organization and time management across several priorities without losing details.
- You work problems through yourself before escalating them.
- English at C1 or better, written and spoken. You will communicate on the CEO’s behalf, so this is non-negotiable.
- You work independently and answer for your own results.
How we work
You will work directly with a CEO who moves fast, says what he thinks, and has no patience for formality.
He will not always say good morning, and he expects you to push back when he is the one holding things up. If that sounds like a problem, this is not the seat for you.
- Schedule: Monday to Friday, 8:00 AM to 5:00 PM MST.
- Location: Remote within Latin America.
- Commitment: This is a long-term seat for someone who wants to stay and grow for at least three years.