Open search · Rilare

Senior Executive Assistant

For the CEO of a logistics company in the United States. Remote, from anywhere in Latin America.

Remote, Latin America Monday to Friday, 8:00 AM to 5:00 PM MST Full time, long term 6+ years with a CEO

The short version

Our client runs a shipping and parcel consultancy in the United States. He has built it over fifteen years and it is still growing. He needs one person who makes sure nothing falls through the cracks, including the things he himself forgets.

Calendar and inbox are part of it. Most of the job is owning projects end to end and keeping deals moving while the CEO is somewhere else, which means being comfortable making calls without checking first.

What the job actually is

In his own words, the number one job is never dropping the ball. That means:

Every deal has a next step, and you are the person who makes sure it happens.
When another team owes work, you give them the deadline. You hold the calendar, so you are the only one who knows how fast things need to move.
When a prospect goes quiet, you follow up. Two or three times. And when it is clearly dead, you bring the decision to him instead of letting it sit.
When the CEO is the bottleneck, you push. You are allowed to book time on his calendar and sit with him until the thing gets done.
You keep the CRM accurate, because he will not.

Who this works for

Read this part carefully. You would be working with a CEO who moves fast, says exactly what he thinks, and has no patience for formality. He will not always say good morning. He gets frustrated out loud. He will not remember your birthday.

He is also honest to a fault, owns his mistakes, and expects the same back. What he cannot work with is excuses. If you drop something, say you dropped it and fix it. That is the whole deal.

If that sounds exhausting, this is not the seat for you and that is fine. If it sounds refreshing, keep reading.

What we need from you

Six or more years supporting a CEO, founder or C-level executive directly.
Full professional English, written and spoken. You will be writing and speaking on his behalf, so this one is not flexible.
Your own system for tracking follow ups. We are not going to teach you how to remember things.
Comfort pushing back on someone more senior than you.
You want a long term seat. He invests heavily in training, so we are looking for someone who plans to stay and grow for at least three years.

How this goes

You apply below. Everything on the form matters, including the two situations at the end.
We read every application and answer every one, including the ones we turn down, and we tell you why.
If there is a fit, we talk. Then you meet the client directly.
He uses two short assessments before deciding. They are about how you two would work together, not about your skills.

Apply

Ten minutes, honestly answered, beats a polished CV. Free, always. We never charge candidates.

Full name *

Email *

WhatsApp or phone *

Country *

Years as an executive assistant *

Years supporting a CEO or founder directly *

English level *

Monthly salary expectation, USD * Net, per month. A number, no ranges.

LinkedIn profile *

Link to your CV * Google Drive, Dropbox or any public link. Make sure it is set so anyone with the link can open it.

Two minute video introduction * Record a Loom, in English, no script. Tell us who you support today, what you own, and one thing that went wrong and how you handled it. Two minutes is enough.

How do you keep track of what you owe people? * Name the actual tool and describe your method in one line.

Where do you see yourself in three years? *

We never share your details with a client without asking you first.

Application received.

We read every one. You will hear back from us either way, usually within five business days.